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WORCESTER

CREDITORS CLERK- FASHION PROCUREMENT: Worcester (Western Cape)

  1. Provide support, and manage with in the absence of the Creditor Lead:
    FINANCIAL INFORMATION
    a) Creditors
    Check and compare monthly accounts payable list from head office versus actual orders placed;
    Plan and communicate the payment arrangements to head office in a timely manner in preparation of cash flow calculations;
    Negotiate discounts/discounts on late deliveries and communicate this information to head office.
    b) Financial planning
    Examine the cash flow to plan available budget for purchases (for delivery in specific month) on a monthly basis;
    Plan and negotiate payment arrangements; cancellations, date of delivery (earlier/later) with suppliers.
    c) Invoices
    Compare invoices with items ordered and operating system when late deliveries are received;
    Reconcile inventory on the operating system;
    Process & send invoices received before order date to head office;
    Drive payments where agreed terms and conditions are not met by suppliers.
  1. Provides support, and manage in the absence of the Administrative Assistant – Mode:
    ORDERS
    a) Process and place orders of buyers directly with suppliers;
    b) Keep internal Order Book up to date in order to inform the distribution centre of the details of orders to be received;
    c) Link/correct codes on the operating system, indicate prices and descriptions on items ordered;
    d) Create orders (POs) on operating system;
    e) Manage list of items returning to the distribution center to be re-labelled;
    f) Ensure that all orders are loaded on the operating system before the end of the month; as well as keeping the Creditors Lead informed of any changes that occur;
    g) Calculate import costs and liaise with agents regarding imported goods.

  2. INTERNAL MOVEMENT OF STOCK
    a) Monitor and analyse sales of an allocated section of items (e.g., socks) to determine the quantities of items that need to be moved within the business to another branch/es, in order to boost sales;
    Also, communicate these moves to the necessary stakeholders.

  3. PROCESS SEASONAL DATA
    a) Prepare sales figures from previous seasons for planning purposes; and updates true expenses & orders against projected budgets.
  4. STOCK INTAKE
    a) Be available to provide support with physical stocking and opening of new branches – if needed.
  5. Related tasks where necessary.

 WHAT ARE WE LOOKING FOR?

  1. Minimum: Tertiary education – BCom degree or equivalent NQF-7 qualification (Finance/Accounting/Statistics);
  2. Fluent in Afrikaans and English with the ability to communicate professionally, whether written or oral/telephone;
  3. Excellent attention to detail with ability to handle big data;
  4. Working knowledge/experience of a purchasing/accounting environment as well as the operating system is not a must, but will count in your favour;
  5. Demonstrable interest in figures essential as well as the ability to convert useful information from raw data;
  6. Intermediate to advanced administrative and computer skills to use operational and online and communication systems);
  7. Natural ability to think and plan independently.

KREDITEURE ASSISTENT – MODE AFDELING

  1. Bied ondersteuning, en hanteer in die afwesigheid van die Krediteure Leier:
    FINANSIELE INLIGTING
    a) Krediteur
    Kontrolleer en vergelyk maandelikse krediteurelys vanaf hoofkantoor teenoor ware bestellings geplaas;
    Beplan en kommunikeer tydig die betaalreëlings aan hoofkantoor ter voorbereiding van kontantvloei berekeninge;
    Beding afslag/korting op laat aflewerings en kommunikeer hierdie inligting aan hoofkantoor.
    b) Finansiële beplanning
    Ondersoek die kontantvloei om beskikbare begroting te beplan vir aankope (vir aflewering in spesifieke maand) op ‘n maandelikse basis;
    Beplan en onderhandel betaal reëlings; kansellasies, datum van aflewering (vroeër/later) met verskaffers.
    c) Fakture
    Vergelyk fakture met items bestel en bedryfstelsel wanneer aflewerings laat ontvang word;
    Rekonsillieer voorraad op die bedryfstelsel;
    Verwerk & stuur rekeninge wat voor besteldatum ontvang word aan hoofkantoor;
    Dryf betalings waar ooreengekome bepalings en voorwaardes nie deur verskaffers nagekom word nie.
  1. Bied ondersteuning, en hanteer in die afwesigheid van die Administratiewe Assistent – Mode:
    BESTELLINGS
    a) Verwerk en plaas bestellings van aankopers direk met verskaffers;
    b) Hou interne Bestelboek op datum om sodoende die distribusiesentrum in te lig omtrent die detail van bestellings om in ontvang te neem;
    c) Koppel/korrigeer kodes op die bedryfstelsel, dui pryse en beskrywings aan op items wat bestel word;
    d) Skep bestellings (POs) op bedryfstelsesel;
    e) Hanteer Oormerklys van items wat terugkeer na die distribusiesentrum;
    f) Verseker dat alle bestellings voor maandeinde op die bedryfstelsel gelaai is; asook dat die Krediteure Leier op hoogte gehou word van enige veranderinge wat plaasvind;
    g) Bereken invoerkostes en skakel met agente rakende goedere ingevoer.
  1. SKUIWE
    a) Monitor en analiseer verkope van ‘n geallokeerde afdeling items (bv. sokkies) om die hoeveelhede items te bepaal wat binne die besigheid na ‘n ander tak/ke geskuif moet word, om verkope te bevorder; kommunikeer ook hierdie skuiwe aan die nodige belanghebbendes.
  2. VERWERK SEISOENALE DATA
    a) Berei verkoopssyfers van voorafgaande seisoene voor vir beplanningsdoeleindes; en dateer ware uitgawes & bestellings teenoor beplande begrotings op.
  3. VOORRAADOPNAME
    a) Wees beskikbaar om ondersteuning te bied by fisiese voorraadopname en oopmaak van nuwe takke – indien nodig.
  4. Verwante take waar nodig.

 WAARNA SOEK ONS?

  1. Minimum: Tersiêre opleiding – BCom graad of ekwivalent NKR-7 kwalifikasie (Finans/Rekeningkunde/Statistieke);
  2. Vlot in Afrikaansen Engels met die vermoë om professioneel te kommunikeer, hetsy geskrewe of mondelings/telefonies;
  3. Uitstekende aandag aan detail met vermoë om groot data te hanteer;
  4. Werkende kennis/ervaring van ‘n aankope / rekeningkundige omgewing asook die bedryfstelsel is nie ‘n moet nie, maar sal in jou guns tel;
  5. Demonstreerbare belangstellingin syfers noodsaaklik asook die vermoë om bruikbare inligting van rou data te omskep;
  6. Intermediêre na gevorderde administratiewe- en rekenaarvaardighedeom bedryf- en aanlyn- en kommunikasie stelsels te gebruik);
  7. Natuurlike vermoë om onafhanklik te dink en beplan.

 

ADMINISTRATIVE ASSISTANT – HUMAN RESOURCES (HR): Worcester (Western Cape)

RESPONSIBILITIES OF THE ROLE
To support the HR department with the following:

Administration & General

  1. Investigate and answer basic HR queries, both in and external,
    via telephone or electronic communication;
  2. Maintain electronic HR systems and hard copy files;
  3. Generate reports from electronic platforms (eg. ERS and Sage),
    perform data cleansing and calculations on Excel
    in order to obtain useful information for reporting purposes;
  4. Generate and prepare information for annual statutory submission (e.g., for skills development) and ongoing compliance requirements (e.g., for skills development), POPI, Health &Safety and Ethics committee meetings;
  5. Assist with implementation of HR projects: draft tailor-made communication, disseminate it to all branches and divisions of the business, provide ongoing support, and obtain feedback within agreed deadlines.

Training & Development

  1. Arrange and schedule training sessions (e.g. First Aid, Product Knowledge, Leadership, POPI courses offered internally and externally),
    monitor attendance and keep track of the annual training calendar.

Recruitment & Selection

  1. Compile job descriptionS, advertise vacant posts, review and select candidates; arrange interviews and prepare assessments.

Systems

  1. Maintain standards and input of all necessary employee information (future, current and past) on HR platforms (e.g. VIP Sage, Profile);
  2. Support and train managers to use systems (e.g., Sage 300, ERS clock system).

WHAT WE ARE LOOKING FOR

  1. Minimum: Matric (with Mathematics (not “Mathematical Literacy”) as subject) or similar, HR qualification favourable;
  2. Numerically inclined with the ability to calculate salary leave days and payroll enquiries;
  3. Professional use of Afrikaans and English especially in terms of written work;
  4. Intermediate computer skills (e.g. demonstrable ability to explore and use online systems; as well as Excel functions such as filters and basic formulas);
  5. Maintain the confidentiality of sensitive and confidential information entrusted to you with the utmost care;
  6. Self-assurance combined with humility;
  7. Ability and willingness to learn labour law and apply best practice;
  8. No criminal record.

ADMINISTRATIEWE ASSISTENT – MENSLIKE HULPBRONNE (MH)

VERANTWOORDELIKHEDE VAN DIE POS
Om die MH afdeling met die volgende te ondersteun:

Administrasie & Algemeen

  1. Ondersoek en beantwoord basiese MH navrae, beide in- en ekstern,
    via telefoon of elektronies kommunikasie;
  2. Instandhouding van elektroniese MH stelsels en harde kopie lêers;
  3. Trek verslae vanaf elektroniese platforms (bv. ERS en Sage) en
    doen verwerking en berekeninge op Excel ten einde
    bruikbare informasie vir rapportering doeleindes te verkry;
  4. Berei inligting en vorms voor vir jaarlikse statutêre indiening
    (bv. vir vaardigheidsontwikkeling) en deurlopende nakomingsvereistes
    (bv. POPI, Veiligheid en Gesondheid en Etiek komitee vergaderinge);
  5. Help met implementering van MH projekte deur om verbruikers-vriendelike inligting op te stel, na alle takke en afdelings van die besigheid te versprei, deurgaande ondersteuning te bied, en om terugvoer in te win teen spertye.

Opleiding & Ontwikkeling

  1. Reël en skeduleer opleidingsessies (bv. Noodhulp, Produkkennis, Leierskap, POPI kursusse wat intern en ekstern aangebied word),

monitor bywoning en hou die jaarlikse opleidingskalender by.

Werwing & Keuring

  1. Plaas en bemark vakante poste (advertensies); sif en keur kandidate;
    reël onderhoude en berei asseserings voor.

Stelsels

  1. Instandhouding en invoer van alle nodige inligting van werknemers
    (toekomstig, huidig en vorige) op MH platforms (bv. VIP Sage, Profile);
  2. Ondersteun en lei bestuurders op om stelsels te gebruik (bv. Sage 300, ERS klokstelsel).

WAARNA SOEK ONS

  1. Minimum:  Matriek met Wiskunde in Graad 12 (nie “Wiskunde Geletterdheid nie”) of soortgelyk;
  2. Numeries aangelê om basiese salaris- verlofdae navrae te ondersoek/bereken;
  3. Professionele gebruik van Afrikaans en Engels veral m.b.t geskrewe werk;
  4. Intermediêre rekenaarvaardighede (bv. bewysbaar gerieflik om aanlyn stelsels te ondersoek en gebruik; asook Excel funksies soos filters en basiese formules);
  5. Integriteit bo verdenking, hanteer vertroulike inligting konfidensieel;
  6. Selfversekerheid gekombineer met nederigheid;
  7. Vermoë en gewilligheid om arbeidswetgewing te leer en beste praktyk toe te pas;
  8. Geen kriminele rekord.

ADMINISTRATIVE ASSISTANT – SCHOOLWEAR PROCUREMENT TEAM (WORCESTER, WESTERN CAPE)

RESPONSIBILITIES OF THE ROLE

  • Gather all the necessary products information from suppliers and carefully load the product detail into the operating system (IQ Retail).
  • Process amendments and communicate changes to external stakeholders as well as the various departments and branches within the business
  • Assist with the process to place orders, generate weekly reports (e.g. incoming stock and sales)
  • Manage orders by following protocol and applying a proactive approach
  • Build and maintain productive relationships with colleauges, suppliers and key functions within the business.
  • Monitor and analyse stock movement, and plan stock distribution within the business
  • Support sales persons in branches to resolve product and order queries and complaints

 WHAT WE ARE LOOKING FOR

  • Strong numeric ability combined with intermediate computer skills, especially Excel
  • Working knowledge of IQ retail operating system is not a must, but will count in your favour
  • Minimum:  Matric with Accounting and/or Maths as subject (not Maths literacy)
  • Proficiency in both Afrikaans and English
  • Well-developed administrative skills
  • A team player with high attention to detail
  • Thrive in a pressurised environment and to apply problem solving skills
  • Available to physically participate in companywide stock take
  • Passion for retail, strong interest in and knowledge of trends
  • Ability to effectively gain and utilise product knowledge
  • Clear criminal record

ADMINISTRATIEWE ASSISTENT (SKOOLKLERE AANKOPESPAN) – WORCESTER (Wes-Kaap) 

 
VERANTWOORDELIKHEDE VAN DIE ROL
  • Versamel alle nodige produkinligting vanaf verskaffers en laai dit op die bedryfstelsel (IQ Retail)
  • Verwerk wysigings en kommunikeer alle veranderinge aan eksterne belanghebbendes asook intern aan verskillende departemente en takke
  • Dra by tot die proses om bestellings te plaas, genereer weeklikse verslae (bv. inkomende voorraad en verkope)
  • Bestuur die bestellingsproses deur protokol te volg en ‘n proaktiewe benadering toe te pas
  • Bou en handhaaf produktiewe verhoudings met kollegas, verskaffers en sleutelfunksies in die besigheid.
  • Monitor en ontleed voorraadbeweging, en beplan voorraadverspreiding binne die besigheid
  • Ondersteun verkoopspersone in takke om produk- en bestellingsnavrae en -klagtes op te los

WAARNA SOEK ONS:

  • Sterk numeriese vermoë gekombineer met intermediêre rekenaarvaardighede, veral Excel
  • Werkende kennis van IQ-kleinhandelbedryfstelsel is nie ‘n moet nie, maar sal in jou guns tel
  • Minimum: Matriek met Rekeningkunde en/of Wiskunde as vak (nie Wiskunde geletterdheid nie)
  • Vlot in Afrikaans en Engels
  • Goed ontwikkelde administratiewe vaardighede
  • ‘n Spanspeler met hoë aandag aan detail
  • Floreer in ‘n omweging waar daar druk is en om jou probleemoplossings vaardighede toe te pas
  • Beskikbaar om fisies deel te neem aan maatskappywye voorraadopname
  • Passie vir kleinhandel, sterk belangstelling in en kennis van mode tendense
  • Vermoë om produkkennis effektief op te doen en te benut