ADMINISTRATIVE ASSISTANT – HUMAN RESOURCES (HR): Worcester (Western Cape)
Expired on: Nov 25, 2024
RESPONSIBILITIES OF THE ROLE
To support the HR department with the following:
Administration & General
- Investigate and answer basic HR queries, both in and external,
via telephone or electronic communication; - Maintain electronic HR systems and hard copy files;
- Generate reports from electronic platforms (eg. ERS and Sage),
perform data cleansing and calculations on Excel
in order to obtain useful information for reporting purposes; - Generate and prepare information for annual statutory submission (e.g., for skills development) and ongoing compliance requirements (e.g., for skills development), POPI, Health &Safety and Ethics committee meetings;
- Assist with implementation of HR projects: draft tailor-made communication, disseminate it to all branches and divisions of the business, provide ongoing support, and obtain feedback within agreed deadlines.
Training & Development
- Arrange and schedule training sessions (e.g. First Aid, Product Knowledge, Leadership, POPI courses offered internally and externally),
monitor attendance and keep track of the annual training calendar.
Recruitment & Selection
- Compile job descriptionS, advertise vacant posts, review and select candidates; arrange interviews and prepare assessments.
Systems
- Maintain standards and input of all necessary employee information (future, current and past) on HR platforms (e.g. VIP Sage, Profile);
- Support and train managers to use systems (e.g., Sage 300, ERS clock system).
WHAT WE ARE LOOKING FOR
- Minimum: Matric (with Mathematics (not “Mathematical Literacy”) as subject) or similar, HR qualification favourable;
- Numerically inclined with the ability to calculate salary leave days and payroll enquiries;
- Professional use of Afrikaans and English especially in terms of written work;
- Intermediate computer skills (e.g. demonstrable ability to explore and use online systems; as well as Excel functions such as filters and basic formulas);
- Maintain the confidentiality of sensitive and confidential information entrusted to you with the utmost care;
- Self-assurance combined with humility;
- Ability and willingness to learn labour law and apply best practice;
- No criminal record.
ADMINISTRATIEWE ASSISTENT – MENSLIKE HULPBRONNE (MH)
VERANTWOORDELIKHEDE VAN DIE POS
Om die MH afdeling met die volgende te ondersteun:
Administrasie & Algemeen
- Ondersoek en beantwoord basiese MH navrae, beide in- en ekstern,
via telefoon of elektronies kommunikasie; - Instandhouding van elektroniese MH stelsels en harde kopie lêers;
- Trek verslae vanaf elektroniese platforms (bv. ERS en Sage) en
doen verwerking en berekeninge op Excel ten einde
bruikbare informasie vir rapportering doeleindes te verkry; - Berei inligting en vorms voor vir jaarlikse statutêre indiening
(bv. vir vaardigheidsontwikkeling) en deurlopende nakomingsvereistes
(bv. POPI, Veiligheid en Gesondheid en Etiek komitee vergaderinge); - Help met implementering van MH projekte deur om verbruikers-vriendelike inligting op te stel, na alle takke en afdelings van die besigheid te versprei, deurgaande ondersteuning te bied, en om terugvoer in te win teen spertye.
Opleiding & Ontwikkeling
- Reël en skeduleer opleidingsessies (bv. Noodhulp, Produkkennis, Leierskap, POPI kursusse wat intern en ekstern aangebied word),
monitor bywoning en hou die jaarlikse opleidingskalender by.
Werwing & Keuring
- Plaas en bemark vakante poste (advertensies); sif en keur kandidate;
reël onderhoude en berei asseserings voor.
Stelsels
- Instandhouding en invoer van alle nodige inligting van werknemers
(toekomstig, huidig en vorige) op MH platforms (bv. VIP Sage, Profile); - Ondersteun en lei bestuurders op om stelsels te gebruik (bv. Sage 300, ERS klokstelsel).
WAARNA SOEK ONS
- Minimum: Matriek met Wiskunde in Graad 12 (nie “Wiskunde Geletterdheid nie”) of soortgelyk;
- Numeries aangelê om basiese salaris- verlofdae navrae te ondersoek/bereken;
- Professionele gebruik van Afrikaans en Engels veral m.b.t geskrewe werk;
- Intermediêre rekenaarvaardighede (bv. bewysbaar gerieflik om aanlyn stelsels te ondersoek en gebruik; asook Excel funksies soos filters en basiese formules);
- Integriteit bo verdenking, hanteer vertroulike inligting konfidensieel;
- Selfversekerheid gekombineer met nederigheid;
- Vermoë en gewilligheid om arbeidswetgewing te leer en beste praktyk toe te pas;
- Geen kriminele rekord.
Job Category: Admin
Job Type: Full Time
Job Location: WORCESTER
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